Key job tasks of Team Assistant
1. Manage department’s calendar, meetings, agenda, and relevant department records
2. Set up and coordinate meetings and conferences (voice and video)
3. Manage department’s business travel arrangements including flight bookings, hotel reservations, and ground transportation.
4. Maintain department’s workplace efficiency, plan and coordinate implementation of department systems, layouts, and office equipment procurement.
5. Ensure relevant information, established rules and procedures are maintained, and communicated to department in a timely and professional fashion.
6. Timely retrieval, organization and dissemination of relevant or approved information to staff and directed clients.
7. Create, control, and monitor all administrative requirements and related processes to support department manager’s goal of achieving operational excellence and effective governance of department’s responsibility.
8. Coordinate with department budget owners to record and prepare department expenditure summary, trending analysis, and variance and accrual summary with clear explanations for abnormal or volatile behaviors, during fortnightly or monthly department management meetings
9. Maintain a department calendar that tracks tasks, reports, and submission dates of recurring reports to regional. Plan and execute follow ups, and ensure delivery dates are met by task owners.
10. Monitor on-going activities with task owners, and report status at agreed intervals to department manager.
11. Support department staff in assigned project based works.
12. Department supplier and trade tools management: reprography, printing, furniture, mail & post, taxi card, mobile phone, blackberry, etc.
13. Monitor, review, and seek timely approval from department or budget owner on invoices received for services rendered to CRES e.g Biz Com, Mobile, etc
14. Settle visa, work permit, residence card, etc for approved recipients or regional visitors.
15. Assist creation of spreadsheets, presentations, documents and reports as directed by department manager or delegates.
16. Provide office orientation for new department employees where required
17. Other duties as assigned
Job specification of administrative assistant
1. University degree. Marketing, Engineering or Real Estate majors are welcomed.
2. MBA is not necessary but will be an advantage
3. Candidates with overseas experience would be an advantage
4. At least 2-3 years working experience in related field.
5. Good communication skill, with high level of English language proficiency – oral and written.
6. Good command of PC skills incl. MS Word, Excel and PowerPoint
7. Be flexible and eager to learn new things
8. Possess good teamwork and a passion for excellence

Please kindly send your resume to [email protected]